Contract Manager

Responsibilities and skills:

• Understand the contract terms, conditions and responsibilities of the parties involved.
• Understand the scope of the work, work deliverables & payment terms and other implications (like manpower requirements, bank guarantees, retentions, VAT, tax, visa, localization & others) of the contract.
• Evaluate contract terms and conditions to identify potential risks and propose mitigation strategies to protect the organization’s interests.
• Collaborate with internal teams and external stakeholders to negotiate favorable terms, ensuring that contracts are mutually beneficial.
• Review & follow up with respective teams to mobilize manpower & kick start the new projects as per the contract terms.
• Monitor and track contract performance, including deadlines, deliverables, and obligations, and facilitate necessary changes or amendments wherever required.
• Understand the complete work approval & Invoicing process.
• Review the status of completion of work for each project based on its scope (monthly progress, number of tags, specified activities/areas etc.,).
• Review the status of invoicing regularly to make sure on time submission of invoices to clients.
• Monitor invoicing for each project as per the plans set by the management and review & identify the gaps to take necessary steps to resolve the issues by taking required support from other teams.
• Follow up with clients to get the payments against the invoices submitted to meet the cash flow requirements.
• Maintain accurate records of all contracts, correspondence, and negotiations. Safe custody of original contracts, PO and other documents.

• Regular reporting to the management on the below:
• Status of all ongoing projects
• Status of productivity as per the project plans and variance reports
• Status of work completed and invoicing
• Pending invoicing details with reasons and planned actions to resolve the issues
• Proactive steps to avoid re-occurrence of the past issues
• Receivables status with reasons in the delay of the receipts
• Other reports as per management instructions

• Strong understanding of contract law, legal terminology, and industry-specific regulations.
• Excellent organizational and time-management abilities
• Excellent negotiation and communication skills, both written and verbal
• Problem solving ability
• Accuracy, Flexibility & Reliability
• Independent thinking and decision-making ability

Requirements:

• Bachelor’s degree in business, marketing, finance, law or a related field.
• 5 years of relevant experience.
• Must agree to serve a minimum of 2 years with the company.
• Strong analytical and problem-solving skills.

Preferred qualifications:

• The candidate should be a graduate, having a minimum 5 years’ experience, proficient in both written and verbal communication.