Accounts Assistant

Job Description:

The candidate should be a graduate in accounting / finance, having minimum 3 years’ experience, proficient in communication, high degree of Accounts skills, ability to maintain a realistic balance among multiple priorities in Overall Accounts, Invoicing & Payments follow up, Liaison with clients and outsiders independently.

This position will report to Accounts and Administration Managers locally and at the Head Office.
Salary will be commensurate with qualification and experience.

Key Responsibilities:

• Managing day-to-day accounting, reconciliations, payable, receivables, Attendance, Payroll,
  Budget preparation, Invoicing, auditing, VAT filings, Office and project Petty cash
  management, and MIS reporting
  ● Preparing sales invoices by coordinating with project managers and submitting the invoices
  to the clients
  ● Receivables & Invoicing follow up
  ● Must have the working knowledge on:●VAT
  ●Tally ERP9/Tally Prime
  ●Microsoft office (excel, word, Power Point etc.)
  ●Recording all the transactions in accounting software (Tally ERP9 / Tally Prime) on daily basis
  ●Sending Cash and Bank books to Head Office on daily Basis
  ●Preparing & processing monthly payroll & budget after necessary approvals before target date
  ●Preparing and processing Monthly statutory payments before due dates
  ● Monitoring and reporting of bank balances, payables, receivables, invoicing status to Head
  Office periodically
  ● Handling bank related works like deposits, withdraw, online transfers, visiting the bank to
  submit bank guarantee requests, discussions with bankers for company requirements
  ● Planning for audit, Preparing & Submission of accounts & financial statements including but
  not limited to the balance sheet, profit & loss statement, cash flow statement, depreciation
  etc.. to theAuditors and Communicate& deal with auditors for completion of auditing and
  Zakat filings
  ● Preparing Offer/Appointment, Increment, Incentives, Promotion, other required letters
  whenever required.
  ● Tracking due dates and renewal/follow-up the renewal of all type of Insurances, Office rents etc.

Invoicing Related:

– Understand the contract terms, conditions including scope of the work, work deliverables & payment terms and other requirements like project related or manpower related insurances etc.

– Understand the complete work approval & Invoicing process.

– Coordinate with Managers to prepare, raise, and submit invoices in accordance with client requirements and contract terms, ensuring accuracy and timely delivery.

– Regularly review the status of invoicing to ensure timely submission to clients.

– Monitor invoicing for each project in alignment with the plans and schedules set by management, ensuring accuracy and consistency with project timelines and deliverables.

– Follow up with clients to ensure timely payments against submitted invoices, supporting the organization’s cash flow and financial planning requirements.

– Ensure the safe custody and proper filing of original contracts, purchase orders (POs), and other critical documents, maintaining confidentiality and easy retrieval when required.

– Prepare and submit regular reports to management on the below: 1.  All the ongoing Projects details with status of productivity as per the plans & variance reports 2.  Status of work completed and invoicing o Pending invoicing details with reasons and planned & proactive actions to resolve the issues 3. Receivables status with reasons in the delay of the receipts.

– Other reports as per the management instruction